Training Program Specialist

Job Summary

Under the supervision of the Assistant Plant Controller, the Program Coordinator – supports the execution and day-to-day management of a WIOA and other federal or internal funding training initiative at TPR along with other financial tasks. This role plays a key part in ensuring that all activities related to the grant are carried out in alignment with federal requirements and training standards. The coordinator works cross-functionally with all Operational Departments to help manage documentation, track training activities, and support the accurate and efficient billing process. Is a strategic contributor responsible for the design, administration, governance, and optimization of workforce development funding programs, including, WIOA and other federal or internal funding mechanisms.

This role owns lifecycle of funded training programs, including proposal development, financial oversight, audit readiness, vendor management, and cross-functional execution. The incumbent partners closely with HR, Finance, Quality and Operational Leadership to ensure that training investments align with both regulatory compliance requirements and future workforce capability needs.

The role is expected to influence stakeholders, enabling the organization to maximize funding utilization, connect with external training vendors, maintain audit compliance, and build sustainable technical capability pipelines. Additionally, this role provides support in the resolution of Accounts Payable discrepancies, payroll-related analysis, and support inventory reconciliation activities to ensure accurate and timely financial operations and any other support required by the Assistant Plant Controller and/or Finance Manager.

Job Details/Responsibilities

Funding & Financial Compliance: Oversee and ensure governance of the WIOA and other federal or internal funding, evaluating compliance with applicable federal regulations and funding requirements.  Partner with Finance to validate and analyze financial tracking, reporting, and billing activities to ensure accuracy and alignment with grant parameters.  Support and contribute to audit readiness and response efforts, ensuring documentation is complete, accurate, and defensible in accordance with federal requirements.

Training Program Administration & Coordination: Align and coordinate training plans with Talent Capability Leaders and people leaders to ensure to meet Site Training needs and approved proposal commitments.  Monitor and assess training delivery, including validation of on-the-job training (OJT) hours and activities against defined standards.  Ensure achievement of training milestones, identifying gaps and influencing timely resolution to meet program objectives.  Develop training matrices, skill maps, and identifying training needs in collaboration with Site Talent Capability Leaders,  area supervisors, and issuing periodic metric reviews to ensure WIOA and other federal or internal funding program meet defined requirements. Coordinate with third party vendors training delivery, proposals and internal qualifications to ensure on time training delivery

Training Governance & Documentation: Establish and maintain a structured repository for training records, ensuring data integrity, accessibility, and traceability.  Track and analyze training completions, certifications, and documentation status, driving follow-up actions to ensure completeness and compliance.

Quality Assurance & Compliance:  Collaborate with Training stakeholders to evaluate trainer qualification and certification requirements against compliance standards.  Validate accuracy and completeness of OJT documentation to ensure audit readiness at all times.  Maintain and ensure integrity of training records, reinforcing compliance with quality and regulatory expectations.

Stakeholder Communication & Coordination:  Serve as a key liaison, facilitating alignment between internal stakeholders and external WIOA and other federal or internal funding entities.  Drive cross-functional collaboration across Finance, HR, and Quality to ensure effective program execution and compliance adherence.  Support integration and application of external regulatory guidance into internal processes and practices.

General Responsibilities: Ensure adherence to all TPR procedures and applicable regulatory requirements.  Promote a collaborative and accountable work environment through effective communication and teamwork.  Perform other duties as assigned.

Other Responsibilities: 

• Physical Cycle Inventory counts audits (Monthly and Year End Adit testing coordination and participation)
• Fixed Asset Tagging and Fixed Assets inventory support
• Support Accounts Payable problem resolution to prevent Invoices in Aging.
• Payroll Analysis - generate and analyze payroll reports for Finance and Operations to explain payroll variants.
• Support internal and external audits

Incumbent must follow all established Environmental Health & Safety and Quality System policies, programs, rules and practices, including but not limited to product and patient safety, the health and safety of all associates as well as the environment and community at large.

Job Responsibilities (continued)

Working Conditions/Physical Requirements

Working Condition    
Lifting        <10 lbs.    
Travel        <10%    
Hearing protection    Not Required       
Toxic Materials / Chemicals    Not Required   
Biohazard exposure    Not Required   
Controlled environment gowning             If needed, TRAINING TO BE PROVIDED BY EH&S
Hazardous waste     Not Required     
Entry to hospitals (Credentialling Required)     Not Required    
Remote Working Max %    10%    Office Location    ADM BUILDING
Direct Reports (#):    0    Indirect Reports (#):    0

Knowledge, Skills and Abilities (KSA)

Apply federal grant regulations (WIOA and other federal or internal funding) and compliance frameworks.

Utilize financial tracking, budgeting, and reporting principles.

Interpret training governance, audit, and documentation standards.

Understand cGMP, GDP, and regulated manufacturing environments.

Functional knowledge of Microsoft Office tools (especially Excel, Word, and PowerPoint) for managing data, training records, and instructional materials.

Accounting: General Accounting Knowledge

Skills

Manage grant administration, audits, and compliance processes.

Analyze financial data, training metrics, and program performance.

Coordinate cross-functional training programs and schedules.

Develop training matrices, skill maps, and documentation systems.

Monitor OJT activities, milestones, and deliverables.

Maintain audit-ready records with accuracy and traceability.

Facilitate stakeholder communication and alignment.

Utilize Excel and digital tools for reporting and tracking.

Abilities

Analyze data to identify risks, gaps, and improvement opportunities.

Execute multiple priorities with precision and attention to detail.

Influence stakeholders without formal authority.

Operate independently and exercise sound judgment.

Adapt to regulatory changes and shifting business priorities.

Solve problems and drive corrective actions proactively.

Communicate complex information clearly and effectively.

Translate regulatory requirements into operational execution.

Qualifications/ Background Experiences

Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or Industrial Engineering.

3-5 years of relevant experience in Finance, HR, or Quality/Training functions.

Functional fluency in English and Spanish required for effective communication, documentation, and knowledge transfer.

Quality-related certifications (e.g., cGMP, Train the Trainer) are preferred but not required.